Executive Assistant (Director)
Salary Negotiable
Location: Hybrid working Lytham St Annes, other locations
Department: Operations
Are you ready to step into a dynamic role that offers a thrilling blend of responsibility, strategic thinking, and operational excellence? Look no further – Evolve Energy is seeking a passionate and professional Executive Assistant to Operations Director to join our vibrant team!
Introduction
Are you ready to step into a dynamic role that offers a thrilling blend of responsibility, strategic thinking, and operational excellence? Look no further – Evolve Energy is seeking a passionate and professional Executive Assistant to Operations Director to join our vibrant team!
Scope of the Role
As the Executive Assistant to Operations Director, you will be the right hand to our Operations Director, immersing yourself in a spectrum of tasks that span diary management, energy finesse, and overall organisational brilliance.
You will provide high-level administrative and operational support to the Operations Director in a dynamic and fast-paced environment. The Executive Assistant will act as a trusted partner, ensuring efficient management of the Operations Director's schedule, communications, and priorities while contributing to the smooth functioning of the wider operations team.
Ultimately, with the guidance and support of the Ops Director you will be first contact for colleagues and partners and will liaise with the stakeholders, ensuring all tasks are done and delivering positive results.
Roles & Responsibilities
What You'll Be Doing:
Administrative Support
Manage the Operations Director’s calendar, scheduling meetings, appointments, and travel arrangements.
Prepare agendas, take minutes, and follow up on actions for meetings chaired by the Operations Director.
Handle correspondence, prioritising and responding to emails, calls, and other communications on behalf of the Operations Director.
Operational Coordination
Support the Operations Director in project management, tracking progress against key deliverables.
Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration.
Assist in the preparation of reports, presentations, and briefing materials for internal and external use.
Strategic Support
Conduct research and compile data to assist the Operations Director in decision-making.
Act as a sounding board, providing insights and feedback on operational matters.
Anticipate the needs of the Operations Director and proactively address them.
Office Management
Coordinate events and off-site meetings as required.
Maintain organised systems for records, documentation, and processes relevant to the operations team.
Manage budgets and track expenses related to the Operations Director’s activities.
Personal Specification Skills & Experience
Proven experience as an Executive Assistant or in a similar high-level support role, preferably within a utility or infrastructure-focused company.
Exceptional organisational and time-management skills, with the ability to prioritise and multitask effectively.
Strong written and verbal communication skills, including experience drafting professional correspondence and preparing reports.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Experience handling confidential information with discretion and professionalism.
You’ve got a human touch—people trust you, and you know how to listen and take action.
You thrive in a fast-paced environment where change is the only constant.
Bonus Points if You:
Knowledge of the utilities sector, including regulatory and operational challenges.
Familiarity with project management tools and methodologies.
Experience working with senior leadership in a fast-paced environment.
Have experience in a remote work environment.
Personal Attributes:
Proactive and resourceful, with a solution-oriented mindset.
High level of emotional intelligence, capable of managing relationships with a range of stakeholders.
Calm under pressure, with the ability to meet tight deadlines.
A collaborative team player with a positive attitude and a strong work ethic.
Whats in it for You:
We want to give you more than a job, we want to give you a purpose and a career. So, what can we offer you as an employer? Evolve Energy offer a range of benefits such as:
Flexible & Hybrid work hours
An amazing team with a community feel
Opportunities to grow and develop your career.
Regular recognition and reward programs
Enhanced Annual Leave
Free Refreshments & Breakfast
Cycle to work & EV scheme
Private Healthcare, Cash Health Plans & Annual fitness membership contribution
Company Sick Pay Scheme
Employee Discount Scheme
EAP – health assistance and mental health first aiders
Company pension
Volunteering Days
Social Events
*Qualifying criteria
Roles maybe subject to DBS and Financial checks, any offer made will be conditional until checks are completed to a satisfactory standard.
If you think you would be a great fit for us, but don't meet all the requirements of the role, please contact us as we'd love to discuss how Evolve Energy could be the next step in your career journey.
We are an equal opportunities employer. We require all employees to provide us with evidence of their right to work in the UK. All data will be stored in accordance with our privacy policy found on our website. Strictly no agencies. No commissions or other charges will be paid in any circumstances.
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